This document explains the various states an assignment can be in and how it transitions between these states, as well as how assignments are displayed in the system.
## Core Concepts
### Current vs Non-Current Assignments
- An assignment marked as "current" indicates the official who actively holds the position
- Only one assignment can be "current" for a given position at a time
- When an official is replaced:
- Their assignment becomes non-current
- The new official's assignment becomes "current"
- A non-current assignment can be resurrected (made current again) if:
- There is no other current assignment for that position
- The assignor chooses to re-release it
### Workspace Visibility
- The assigning workspace displays all current assignments EXCEPT:
- Assignments with status "removed" (as they were never released)
- Assignments that have been manually hidden using the "hide" button
- When an assignment is hidden:
- It is marked as non-current
- The position appears as open in the workspace
- This is commonly used for declined or revoked assignments that the assignor no longer wishes to see
### Active States
- **Tentative** - Initial state when an assignment is first created
- **Assigned** - Assignment has been released to an official for acceptance
- **Accepted** - Official has accepted the assignment
### Final States
- **Removed** - Assignment has been removed by the assignor
- **Declined** - Assignment has been declined by the official or by the assignor on behalf of the official
- **Revoked** - Assignment has been revoked by the assignor only
## Status Transitions
### From Tentative Status
- **Tentative → Removed**: Assignor removes the assignment instead of releasing it
- **Tentative → Assigned**: Assignor releases the assignment for official's acceptance
### From Assigned Status
- **Assigned → Accepted**: Official accepts the assignment, or assignor accepts on official's behalf
- **Assigned → Declined**: Official declines the assignment, or assignor declines on official's behalf
- **Assigned → Revoked**: Assignor pulls back the assignment
### From Accepted Status
- **Accepted → Declined**: Official declines the assignment due to changes, or assignor declines on official's behalf
- **Accepted → Revoked**: Assignor pulls back the assignment
- **Accepted → Assigned**: Match details (date, time, site) have changed, requiring reacceptance
## Important Notes
- The system maintains a complete history of all assignments
- Status changes are primarily applicable to current assignments
- Non-current assignments:
- Are preserved in the system
- Can be resurrected if there is no current assignment for that position
- When resurrected:
- Can become active again
- Will follow the normal status flow
- Will become marked as current
- The "Hide" button:
- Available on the assignment info page
- Can be used on current assignments that are declined or revoked, and where no other replacement official has been added
- Marks the assignment as non-current
- Makes the position appear as open in the assigning workspace
- Helps manage workspace visibility without losing assignment history
- Assignments will not appear in the assigning workspace if they are:
- Marked as removed (never released)
- Manually hidden using the "hide" button
- Marked as non-current
- Actions by role:
- **Assignors can**:
- Remove, release, and revoke assignments
- Accept or decline on behalf of officials
- Initiate reassignment due to changes
- **Officials can**:
- Accept or decline their own assignments
- **Note**: Only assignors can revoke assignments; this action cannot be performed by officials
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